Inspection Update Email for Sellers
Explain an inspection finding and buyer request to sellers clearly, then close with the recommendation you have already determined.
The prompt
Draft an email to my sellers summarizing this inspection finding exactly as reported: [redacted finding]. State the buyers' exact request: [redacted request]. Use an empathetic, factual tone and close with this recommendation, which I have already determined: [my recommendation]. Do not add a technical or legal interpretation, change the request, or strengthen the finding. Return a subject line and email body.
Replace the [highlighted] parts with your own verified details before you run it.
When to use this prompt
- Sharing a significant inspection update before a seller call so the facts are in writing.
- Following up a hard phone conversation with a clear, calm written summary.
- Keeping the transaction file documented while a repair negotiation is live.
What to give the AI
- The specific finding and the buyers' exact request, straight from the documents.
- Your actual recommendation. The model can draft the delivery, but the advice is yours.
What to verify before sending
- Compare every characterization of the inspection finding with the report itself. Make sure the draft does not soften or inflate it.
- That the message matches what the repair request or amendment actually says.
Your responsibility
This drafts the communication, not the advice. Your recommendation on repairs, credits, or other responses requires professional judgment. Keep contract changes on approved forms and involve your broker or attorney when required.
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